Frequently Asked Questions

We use a consultant model, not monthly subscriptions. You pay once for development, then own the solution. Projects typically range from R15,000 to R50,000+ depending on complexity.

Pricing factors:

• Number of systems to integrate (Xero, CRM, websites, spreadsheets)
• Web scraping requirements (frequency, data volume)
• Desktop automation complexity
• Custom web app features and UI
• SARS/POPIA compliance requirements

Examples: Simple automation (R15k-R25k), Multi-system integration (R25k-R40k), Custom web app (R40k+)

No monthly fees. Once built, you own it.

3 weeks from kickoff to go-live:

• Week 1: Connect to Xero, configure branded template
• Week 2: Test transactions, refine VAT formatting
• Week 3: Go live with monitoring and support

Most of the work happens on our side. You'll need about 2-3 hours total for meetings and template approval.

Yes. We follow POPIA-compliant security practices:

• Xero webhooks use HMAC-SHA256 signature verification
• We only receive invoice payment notifications, not full financial data
• Receipt generation happens on secure servers
• No customer data is stored permanently
• All connections use HTTPS encryption

We're a Cape Town-based company subject to South African data protection laws.

Yes. Every receipt includes all required SARS tax invoice elements:

• Your VAT registration number
• Company registration details
• Tax invoice wording
• Itemized amounts with VAT breakdown
• Payment date and reference numbers
• Customer details

We build this for South African businesses, so SARS compliance is built-in, not an afterthought.

Minor tweaks (wording changes, email adjustments) are included in the first 3 weeks post-launch.

After that, we offer:

• Ad-hoc support: R1,500/hour for changes or troubleshooting
• Retainer option: R5,000/month for ongoing support and updates

Most clients don't need ongoing support—once it's running, it just works. But we're here if you need us.

No. We handle all the technical work:

• Xero API integration
• Webhook configuration
• Server setup and hosting
• Email delivery automation

You just need access to your Xero account (admin level) to authorize the connection. Everything else is on us.

Yes. During your free consultation, we'll show you:

• Sample receipts from existing clients (anonymized)
• How the automation triggers in Xero
• The email your customers receive
• Customization options for your branding

Book a consultation to see it in action.

We use modern, proven technologies tailored to each project:

• Python: Backend automation, APIs, data processing, web scraping
• n8n: Workflow automation and system integration
• Flowise: AI workflows, chatbots, intelligent automation
• VueJS: Interactive web applications and dashboards
• MongoDB: Flexible databases for dynamic data
• Flask: Web applications, REST APIs, webhooks
• Airtable: Business databases, CRM, project management
• PostgreSQL, Redis, AWS, Google Cloud and many more

We choose the right tool for your needs—not every project needs every technology. We recommend what makes sense for your budget, timeline, and long-term maintenance.

All solutions are built to be maintainable and scalable as your business grows.

Yes. We automate vCard and QR code generation for businesses:

• Digital business cards (vCards): Automated contact cards that can be shared via email, text, or NFC
• QR codes for products: Generate codes linking to product pages, pricing, or specifications
• Payment QR codes: Instant payment links for invoices or point-of-sale
• Marketing materials: Bulk QR code generation for campaigns, events, or printed materials
• Dynamic QR codes: Update destination URLs without reprinting codes

Use cases: Sales teams sharing contact info, restaurants with menu QR codes, retail with product information codes, event registration, payment collection.

We can integrate vCard/QR code generation into your existing systems or build standalone solutions.